Inventory Management Software for Real-Time Stock Control
Reduce stock mismatches, prevent stockouts and control excess inventory across warehouses, branches and locations.
Shivaizer connects inventory, purchasing, sales and warehouse operations in one ERP system, giving your teams a shared view of available stock, incoming goods, committed quantities, stock movements and replenishment requirements.
Track inventory by item, location, warehouse, batch, lot, serial number and expiry date, while keeping purchase and stock transactions connected to the rest of your business operations.
Built for manufacturers, distributors, traders, retailers and multi-location businesses, Shivaizer helps replace disconnected spreadsheets and delayed updates with a more controlled, connected inventory workflow.
Centralized Inventory Control Hub
Live operational feed from 4 active warehouses
Warehouse Floor Scanner & Stock Audit App
Operate on Android mobile terminals for barcode scanning, GRN gate receipts, bin put-away, and real-time stock transfers.
Real-Time Inventory Tracking Across Every Location
When physical counts and system records differ, teams lose confidence in the numbers they use for purchasing, sales, and planning. Shivaizer provides a unified operational dashboard that tracks stock levels, item movements, and valuation in real time across your entire business with enterprise inventory management software in India.
Real-Time Inventory Control Hub
Live SyncInventory Management → Central Stock Control Dashboard
Stock Status Distribution
Total: 1,245 ItemsMulti-Location Balance Summary
4 Active Godowns| Warehouse | Available Qty | Stock Value (₹) | Low Stock |
|---|---|---|---|
| Main Warehouse - Noida | 1,25,450 | 6,45,20,500.00 | 28 |
| Warehouse - Delhi | 62,380 | 2,85,10,750.00 | 14 |
| Warehouse - Mumbai | 35,620 | 1,45,30,200.00 | 9 |
| Warehouse - Bangalore | 22,760 | 95,40,300.00 | 6 |
| Total System Stock | 2,45,680 | 12,78,45,230.00 | 57 |
Low Stock Items Requiring Reorder
Reorder Alert| Code | Item Name | Warehouse | Qty | Reorder | Status |
|---|---|---|---|---|---|
| RM-1001 | Aluminium Sheet 2mm | Main Noida | 15.00 | 50.00 | Critical |
| RM-1005 | Copper Wire 5mm | Delhi | 8.00 | 25.00 | Critical |
| FG-2003 | Electrical Panel Box | Main Noida | 5.00 | 20.00 | Low Stock |
Live Stock Transaction Ledger
Real-time Stream| Date | Ref No. | Type | Item | Qty |
|---|---|---|---|---|
| 26/08/2026 | ST-26/08/0458 | Stock Transfer | Aluminium Sheet 2mm | 250.00 |
| 26/08/2026 | SI-26/08/0785 | Stock Issue | Copper Wire 5mm | 100.00 |
| 26/08/2026 | SR-26/08/0563 | Stock Receipt | MS Pipe 1 Inch | 150.00 |
What You Can Do With Shivaizer Inventory Tracking
Stock Availability
Live physical and committed stock counts across all locations
Stock Movements
Complete transaction history of every inward, transfer and outward movement
Stock Adjustments
Controlled adjustment workflows with reason codes and audit logging
Physical Stock Counting
Structured cycle counts that verify physical stock without halting operations
Inventory Reconciliation
Investigate and resolve discrepancies between physical and system numbers
Item-Wise Visibility
Deep drill-down by SKU, category, brand, and classification
Location-Wise Visibility
Bin, rack, bay, and warehouse level visibility for every unit
Inventory Valuation
Real-time stock valuation based on cost, FIFO, or weighted average
Moving from Spreadsheets to Real-Time ERP
Operational ShiftMulti-Warehouse Inventory Management Without Blind Spots
When stock is spread across warehouses, factories, branches, or godowns, teams need a single source of truth for what is available, what is committed, and what is currently in transit. Shivaizer provides multi-warehouse visibility down to the individual bin level for end-to-end warehouse inventory management.
Enterprise Location Hierarchy
From enterprise network down to precise floor storage coordinates
Warehouse / Godown
Central hub, factory storage, branch godown, or third-party depot.
Zone / Aisle
Raw material bay, finished goods floor, cold-store zone, or quarantine area.
Rack / Shelf
Physical heavy-duty racking columns mapped for fast forklift retrieval.
Bin / Storage Slot
Exact scannable bin location for high-speed picking, put-away, and cycle counts.
Main Warehouse - Noida
Central Distribution Center
Warehouse - Delhi
Regional Hub & Spoke
Warehouse - Mumbai
Transit Depot & Port Inward
Warehouse - Bangalore
Branch Fulfilment Godown
Capabilities for Multi-Location Operations
Multi-Location Inventory
Consolidated enterprise view of stock across all physical and virtual locations
Warehouse-Wise Stock
Granular stock balances per branch, distribution center, or factory godown
Rack, Bay & Bin Organization
Hierarchical sub-location mapping so warehouse staff find items instantly
Inter-Location Transfers
Regulated stock transfer orders with transit tracking and receipt validation
Stock Movement Tracking
Audit logs of every internal shift between bins, zones, and storage areas
Location-Wise Reporting
Stock valuation, movement velocity, and dead-stock reports broken down by site
Track Stock Transfers From Source to Destination
When inventory moves between branches, factories, and warehouses, blind spots cause transit shortages and inventory mismatches. Shivaizer enforces a controlled transfer lifecycle: Source → Transfer → In Transit → Destination → Receipt—ensuring no stock goes unaccounted for while moving on the road with connected supply chain management software.
Inter-Warehouse Stock Transfer
ST/26-08/0458Inventory Management → Stock Transfer → ST/26-08/0458
Line Items & Storage Bin Allocation
Total 3 Line Items • 100.00 Units Transferred| Sr. | Item Code & Name | Batch / Lot | Source Bin | Destination Bin | Transfer Qty | Received Qty | Status |
|---|---|---|---|---|---|---|---|
| 1 | RM-1001Aluminium Sheet 2mm | AL-LOT-0826-01 | Rack-A / Bin-01 | Rack-B / Bin-04 | 50.00 | 50.00 | In Transit |
| 2 | RM-1002Copper Wire 5mm | CW-LOT-0826-02 | Rack-A / Bin-02 | Rack-B / Bin-05 | 30.00 | 30.00 | In Transit |
| 3 | FG-2003Electrical Panel Box | EPB-LOT-0826-03 | Rack-C / Bin-01 | Rack-D / Bin-01 | 20.00 | 20.00 | In Transit |
Controlled Stock Transfer Protocol
Transfer Order Authorization
Stock transfer note generated with required dispatch date, items, lots, and authorizing officer.
In-Transit Virtual Ledger
Items leaving the source warehouse move into an 'In-Transit' virtual status so stock doesn't disappear from balance sheets.
Logistics & Vehicle Tagging
Attach transporter names, vehicle numbers, LR/DC numbers, and estimated transit times for full accountability.
Destination Receipt Verification
The receiving location inspects packages, tallies counts against the transfer challan, and accepts into bins.
Transit Discrepancy Handling
Automated logging of shortages, damages, or transit rejections with debit notes or insurance claims.
Immediate Bin Allocation
Accepted inventory is immediately allocated to destination racks and bins, updating available-for-sale stock.
Zero Unaccounted In-Transit Losses
Traditional ERPs overwrite destination balances before goods arrive, or drop source quantities into an unmonitored void. Shivaizer holds stock in an accountable in-transit ledger until the receiving dock accepts the shipment.
Connect Purchasing Directly With Inventory
When procurement decisions aren't connected to actual stock requirements, businesses order too early, too late, or in the wrong quantities. Shivaizer links inventory levels directly with purchasing workflows—from material requisition to 3-way Goods Receipt Note (GRN) verification.
Goods Receipt Note (GRN)
GRN/26-27/0189Procurement → Goods Receipt Inspection → Gate Entry & Quality Check
Inward Items & QC Verification
| Sr. | Item Code & Name | Ordered | Received | Accepted | Rejected | Batch / Lot | Assigned Bin |
|---|---|---|---|---|---|---|---|
| 1 | RM-1001Aluminium Sheet 2mm | 50.00 | 50.00 | 50.00 | 0.00 | AL-LOT-0826-01 | Rack-A / Bin-01 |
| 2 | RM-1002Copper Wire 5mm | 30.00 | 28.00 | 27.00 | 1.00 | CW-LOT-0826-02 | Rack-B / Bin-04 |
| 3 | FG-2003Electrical Panel Box | 20.00 | 20.00 | 20.00 | 0.00 | EPB-LOT-0826-03 | Rack-C / Bin-02 |
| 4 | RM-1018Paint Primer 20L | 25.00 | 20.00 | 18.00 | 2.00 | PP-LOT-0826-05 | Rack-D / Bin-01 |
Receipt Summary
Integrated Reorder & Procurement Features
Reorder Requirements
Automated replenishment calculation based on reorder levels, lead times, and average run rates
Minimum Stock Levels
Safety stock thresholds that trigger early alerts before stockout risks impact production
Material Requirements (MRP)
Bill of Materials explosion calculating raw material shortages directly from sales schedules
Purchase Requisitions
Digital requisition slips created directly from inventory deficit triggers with approval controls
Supplier Quotations
Compare supplier terms, rates, and historical lead times side-by-side
Connected Purchase Orders
Purchase orders tied to approved requisitions and open inventory demand via dedicated purchase order management software.
3-Way GRN Verification
Goods receipt notes matching physical deliveries against PO quantity and vendor challan
Purchase History & Pricing
Historical vendor rates, quality acceptance ratios, and on-time fulfillment records connected through procurement software.
Receiving Control & 3-Way Match
Ordered quantity is not automatically usable stock. In Shivaizer, gate inward records receipts against the specific PO, isolates QC rejections into quarantine, and only passes accepted quantities into usable warehouse inventory.
Accounts receives an automated 3-way match across standard purchase order types and formats: PO + Inward DC + Accepted GRN, eliminating billing overpayments.
Keep Sales and Inventory in Sync
Sales teams quoting stock that doesn't exist and warehouses discovering shortages after promises are made damages customer trust. Shivaizer links customer sales orders directly to physical inventory, ensuring live reservation, accurate delivery timelines, and unified GST billing.
Closed-Loop Order to Cash Cycle
Zero data silos between commercial sales, warehouse packing, and finance
Sales Order Booked
Rep verifies live stock on mobile or desktop and commits order.
Pick Slip Generated
Warehouse receives picking order with exact aisle, rack, and bin coordinates.
Packing & Barcode Scan
Items scanned to match batch, serial number, and order lines.
Gate Dispatch & e-Way
Delivery Challan created with transporter details and auto e-Way bill.
GST Invoice & Ledger
Tax invoice posted to Accounts with automatic inventory COGS journal.
Commercial & Financial Integration Capabilities
Real-Time Stock Reservation
When a customer order is booked, stock is committed instantly, preventing other sales reps or branches from double-selling the same units.
Available vs. On-Hand Clarity
Clear distinction between Total Physical Stock, Committed Stock, and Net Available Stock so sales teams never promise unavailable inventory.
Automated Pick & Pack Lists
Warehouse picking slips generated directly from approved sales orders with specific rack and bin allocations for error-free fulfillment.
GST-Ready Invoicing & e-Way Bill
Generate tax-compliant GST sales invoices, delivery challans, and integrated e-Way bills in a single connected commercial workflow.
Immediate Stock Deduction on Dispatch
Inventory balances decrement the exact moment the delivery vehicle leaves the gate, maintaining 100% financial and physical ledger integrity.
Finance & COGS Synchronization
Automated Cost of Goods Sold (COGS) calculation and journal updates, eliminating tedious month-end spreadsheet reconciliation.
See How Shivaizer Unifies Your Inventory & ERP Operations
Stop managing critical stock decisions across spreadsheets, disconnected systems and delayed updates. Connect purchasing, multi-warehouse storage, transfers, and billing into one synchronized platform.
Turn Inventory Data Into Better Stock Decisions
Over-purchasing ties up working capital, while dormant items quietly depreciate in dark warehouse corners. Shivaizer replaces static spreadsheet tallies with actionable inventory intelligence—featuring automated ageing breakdown, variance reconciliation, and reliable stock valuation through comprehensive inventory software in India.
Physical Stock Reconciliation & Audit
RC/26-08/0042Inventory Management → Stock Audits → Physical vs ERP Count Discrepancy Log
Stock Discrepancy Investigation Matrix
Root Cause Verification Required| Code | Item Description | ERP Qty | Physical Qty | Variance Qty | Var (%) | Status |
|---|---|---|---|---|---|---|
| RM-1001 | Aluminium Sheet 2mm | 100.00 | 96.00 | -4.00 | -4.00% | Variance |
| RM-1002 | Copper Wire 5mm | 50.00 | 50.00 | 0.00 | 0.00% | Exact Match |
| FG-2003 | Electrical Panel Box | 20.00 | 18.00 | -2.00 | -10.00% | Variance |
| RM-1020 | Nut Bolt Set M10 | 150.00 | 151.00 | +1.00 | +0.67% | Excess |
Critical Reports for Inventory Decision Makers
Inventory Ageing Analysis
Categorize stock by holding duration (0-30, 31-60, 61-90, 90+ days) to pinpoint aging capital
Stock Movement Velocity
Analyze fast-moving, slow-moving, and non-moving (FSN) items to optimize storage space
Slow-Moving & Dead Stock
Proactive notifications on dormant SKUs before obsolescence forces write-downs
Real-Time Stock Valuation
Automated FIFO, LIFO, and weighted average valuation for balance sheet precision
Item & SKU-Wise Reports
Comprehensive consumption logs, turnover ratios, and lead-time analytics per part
Location-Wise Variance Reports
Warehouse audit histories highlighting recurring discrepancies by bin or category
Working Capital & Ageing Control
Aging RadarDormant inventory ties up cash and inflates carrying costs. Shivaizer breaks down all stocked SKUs into verifiable ageing bands:
Barcode & QR Code Inventory Management
Manual SKU entry on warehouse floors leads to typos, mislabeled packages, and lost inventory. Shivaizer equips warehouse teams with mobile barcode and QR code workflows paired with batch, serial, and expiry date traceability.
Automated Barcode Label Printing & FEFO Control
Generate compliant barcode labels the moment goods arrive at the gate. Attach batch codes, serial numbers, and expiry stamps to every box, carton, or pallet.
Works with standard Zebra, TSC, and Honeywell thermal printers as well as handheld Android scanners (Zebra, Honeywell, Newland) and consumer smartphones.
Barcode & QR Scanning Capabilities
Barcode & 2D QR Scanning
Scan 1D (Code 128, EAN) and 2D QR codes via rugged industrial terminals or standard smartphone cameras
Instant Item Identification
Lookup item specs, current batch, bin location, and available balance with a single laser scan
Barcode Stock Transactions
Execute GRN receiving, put-away, stock transfer, and sales dispatch directly at the scan point
Rapid Cycle Counts
Perform physical stock verification 4x faster with continuous scanning directly in warehouse aisles
Direct Label Printing
Print standardized thermal barcode labels, pallet tags, and bin markers directly upon GRN receipt
Error-Free Order Picking
System buzzes or rejects wrong item scans during order fulfillment to eliminate mis-shipments
Batch, Lot & Expiry Traceability
Batch & Lot Tracking
Trace raw materials and finished goods by production lot from inward receipt to customer dispatch
Individual Serial Numbers
Unique serial number tracking for high-value components, equipment, and warranty verification
Manufacturing & Expiry Dates
Record production timestamps and expiry dates to prevent expired materials reaching customers
Enforced FEFO / FIFO Picking
System directs warehouse pickers to oldest expiring lots first (First-Expired, First-Out)
How Shivaizer Controls Inventory From Purchase to Replenishment
Inventory accuracy is not created by a stock report alone. It comes from controlling every movement that changes your inventory.
Shivaizer connects purchasing, receiving, warehouse operations, stock movement, consumption, reconciliation and replenishment in one connected workflow—giving purchase, warehouse, operations, sales and finance teams a consistent view of inventory.
End-to-End Inventory Process & Document Control
Does Material Pass Tolerance & QA Specs?
Inspected against purchase order specs, manufacturer Certificate of Analysis (COA), and expiry standards.
Material Demand & Requisition
Sales order backlog, Bill of Materials (BOM) explosion, or safety stock breach
System calculates net deficit by deducting uncommitted physical stock from total demand schedule
Approved Material Requisition transmitted to Purchasing Department
- Department budget authorization check
- Anti-duplicate requisition validation
- Safety stock parameter verification
Six Control Points That Protect Inventory Accuracy
System-enforced transaction checkpoints that eliminate drift between book stock and physical count.
01 — Receiving Control
Ordered quantity is not automatically usable stock. Record the receipt against the relevant purchase transaction, verify quantities and complete applicable receiving checks before inventory moves into the warehouse.
02 — Quality & Put-Away Control
Accepted material moves into the appropriate inventory location. Track Warehouse → Rack → Bay → Bin where applicable.
03 — Stock Movement Control
Every movement that changes inventory should be captured through the appropriate transaction: Receive → Issue → Sale → Transfer → Return → Adjustment.
04 — Multi-Location Transfer Control
When inventory moves between locations, use a controlled path: Source → Transfer → In Transit → Destination → Receipt.
05 — Physical vs ERP Reconciliation
When physical stock doesn't match system stock, investigate the transaction trail before making a correction: GRN → Quality → Put-Away → Issue → Transfer → Return → Adjustment.
06 — Replenishment Control
Use current stock information, movement, ageing and replenishment requirements to identify what needs attention and connect that requirement back to procurement.
Detailed Inventory Workflow
Structured 9-stage inventory lifecycle with embedded business benefit validation and system controls.
Inventory control starts with understanding what the business needs, rather than simply creating a purchase order. The requirement can be evaluated against current inventory and procurement needs before the purchasing process begins.
Inventory Management Built Around Different Operating Models
Different businesses handle inventory differently. A manufacturing plant managing BOM consumption operates with different rules than a wholesale distributor balancing regional depots. Shivaizer adapts to your exact operational model.
Manufacturing Inventory Architecture
Manage raw materials, inventory movements, production-related consumption and finished goods within connected ERP workflows.
Tailored To Your Material Velocity
Configurable stages ensure your team doesn't adapt to rigid software; Shivaizer configures to your gate passes, QC standards, and dispatch rules.
Practical Operational Objectives Shivaizer Solves
Measurable improvements across warehouse, procurement, operations, and leadership.
Improve inventory accuracy
Give teams a common system for recording and monitoring stock movements.
Reduce stockouts
Use current stock information and replenishment requirements to identify items that need attention.
Control excess inventory
Use ageing and inventory analysis to identify stock that is not moving as expected.
Improve warehouse visibility
Know where inventory is held and track relevant stock transfers between locations.
Strengthen purchasing decisions
Connect inventory requirements with purchasing workflows and historical purchase information.
Reduce manual tracking
Replace disconnected spreadsheets and repetitive reconciliation with connected ERP workflows.
Structured Implementation & Enterprise Foundation
A structured 7-step onboarding methodology to transition legacy spreadsheets and ERP data safely into Shivaizer.
Review current inventory, warehouse, purchasing and reporting workflows.
Identify required masters, opening balances, locations and transaction data.
Set up relevant inventory structures, workflows, permissions and reports.
Move required business data into the configured environment.
Help relevant users understand their day-to-day workflows.
Move into production with implementation support.
Review workflows and improve the system as requirements evolve.
Why Growing Enterprises Rely on Shivaizer
Connected ERP Environment
Inventory works alongside purchasing, sales, finance, warehouse and other business processes.
Designed for Growing Operations
Support inventory management across warehouses, branches and multiple operational locations.
India-Ready Workflows
Support relevant GST and India-specific business processes within the ERP environment.
Configurable Processes
Adapt workflows, reports and controls to operational requirements where supported.
Implementation & Migration Support
Get assistance with configuration, data migration, user training and implementation rather than simply receiving software access.
One Platform for Multiple Teams
Give purchase, warehouse, sales, finance and operations teams access to connected information relevant to their workflows.
Frequently Asked Questions About Inventory Management Software
Technical and operational details about deploying Shivaizer Inventory ERP in your organization.
Ready to Take Control of Your Inventory?
Stop managing critical stock decisions across spreadsheets, disconnected systems and delayed updates.
See how Shivaizer can connect your inventory, purchasing, sales and warehouse workflows in one ERP environment.
Bring your current inventory challenge. We'll show you how the workflow can work in Shivaizer.
